NEW E-GP SYSTEM

MBABANE – The MAPS Assessment Team has identified areas for improvement, which include updating legal framework to allow for future developments on introduction of new e-government procurement (e-GP) system.

The team stated that the legal framework will need to be reviewed to permit and facilitate the introduction and implementation of the new e-GP system. This will require consideration of changes having an impact on the whole procurement cycle, from procurement planning through to contract and performance management, delivery and payment.  In order to ensure legal certainty, it is important that this does not lag behind the roll-out in practice and so careful consideration needs to be given to which part of the legal framework will be updated to meet these needs and achieve necessary changes within timescales which mean that the legal framework and e-GP system are aligned in practice. 

  With the introduction of the new e-GP system, it is likely that functionalities will be progressively rolled out. Provisions in the legal framework will need to allow sufficient flexibility to take account of staged roll-out, including stages when end-to-end procurement is conducted partly using e-GP system and partly paper-based. In order to facilitate roll out of e-GP system to apply to the full procurement cycle, measures should be taken now to improve current paper-based procurement and to start to change behaviours. Examples of immediate improvement measures for activities where e-GP system functionalities may be rolled out at a later stage are record keeping at tender evaluation stage and in contract management, including variations and amendments.

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